Helping you leverage the power of your Virtual Team

Virtual Team Tips

Are You a Control Freak?

5 Signs that you’re damaging your Online Business and Lifestyle!

Recently I saw a post on a small business online marketing forum.  It was written by an entrepreneur looking for a virtual assistant.  In an effort to expand her virtual team, she had recently started working with a new virtual assistant. How was it going for her?  Well, she didn’t have too many positive comments at all.

She complained that she’d asked for a task to be completed – it had been done, but not to her full specifications.  She did mention she was happy with the outcome but that her exact instructions/steps had not been carried out.  She was asking others on the forum if this was a “red flag” or sign she shouldn’t continue to work with the new virtual assistant.

What do you think? If someone doesn’t follow your EXACT specifications to complete a task is that a “red flag”?  I’d be interested in your comments.

Here is mine… Continue reading

Tips to manage your Virtual Team and Business when you Travel

The SMS came in – “John I am having problems sending email from here at the moment can you contact me?”

I have received other messages – “what is my password for…again?” –  “do you have a copy of that document I sent you 6 months ago?”

Whether you are in an airport, hotel or at the beach, there is no reason for you to not be able to access your systems quickly.  Of course internet connection is a must, however even if internet is limited, it should not stop you working offline.

Travelling, working virtually and running a team can be so great – we sometimes will find a friendly restaurant by the beach to enjoy an afternoon of work, snacks, wine and coffee.

If you do not have the right technology and systems in place, it can be a source of great anxiety.  The good news is – this does not have to be hard or expensive.

Here is an outline of the areas you need to have in place… Continue reading

[WARNING] 7 ways to DEMOTIVATE your online team

Special Virtual Team Broadcast for online business entrepreneurs

If you’re an entrepreneur wanting to use the power of a team to leverage your income, I’m going to give you some hard truths today. I’ve been working in teams, both online and offline for over 10 years now.  You would be surprised how many people habitually, I mean habitually, sabotage their success by not given due care and consideration to the people who are the machine that drives their business.

“Take my 20 best people and, virtually overnight,
Microsoft becomes a mediocre company.”

– Bill Gates

So don’t take it from me, listen to Bill Gates.  He no doubt, sees the value in his team.  If you want to KEEP your team, happy, thriving and productive then heed this WARNING – take notice of these 7 de-motivators and STOP doing them.

Disclaimer:  If you want a DEMOTIVATED, resentful outfit…then be my guest; turn the following points into a checklist!  Continue reading

Design Your Lifestyle with a Virtual Team

There are many advantages to building, developing and nurturing your virtual team.  Today I want to talk about just ONE of them.  And it is a BIGGIE!  So sit­-up and take notice. Imagine being able to travel anywhere in the world, with the full assurance your business will continue to operate without you physically being there.

To give you just a few examples…people like Bernadette Doyle, Melanie Benson Strick, and Virtual Team Intelligence, all have businesses that support the lifestyle of their choice. There are hundreds of people who conduct their business from wherever they happen to be – with the support of a virtual team.

To make a virtual team work for you there are a few foundational requirements.  Without them you may have a team, but it won’t be functioning to full capacity.  If you really want to take a break without the worry, if you truly want to unplug with peace of mind, and if you really want to go offline and continue to make money there are some things that must be put in place. Continue reading

3 Easy Ways to Keep your Virtual Team Excited About YOUR Business

Virtual Team Building Tip – Keep Your Team Excited About YOUR Business…

Are you an online marketing entrepreneur?  Do you run an online small business?  Do you have a team of loyal virtual assistants working with you?  OR perhaps you don’t just yet have a team, but the idea of having the support appeals to you?

Then…you NEED to read this.  Why?  Because IF you manage your virtual team the right way, and if you take care of your virtual team properly, it will mean your freedom, your security and your success.  If you can keep your team excited about your business, then your business will not only continue to grow, but it will continue to grow the easiest way possible.

If you’re too busy to bother with your team and all this virtual team building “nonsense”, and feel you don’t have time to read the entire article, I highly recommend you skip straight to the 3 action points at the bottom.  You’re going to need them!

Here are three ways you can do it…Starting TODAY. Continue reading

How to Choose The Right Tools For Your Virtual Team – Part 3

In this Video following on from part II,  John shows you an easy way to take your requirements list and use it to research the market, and then subsequently make a shortlist of suitable solutions available.  This then will form the foundation to test the software or solution and rate it for your team.

If you use this process, you will save time in researching, you will save yourself headaches in trying to figure out what is the best fit, and lastly you will ensure the nearest fit to your requirements.

How Can You Choose the Right Tools for your Business and Virtual Team – Step 1?

When we do a strategy meeting with someone to help them outsource or streamline – one of the easiest ways we find to fix major problems and obstacles in a business is to find the right technology tools.

It is also one of the biggest challenges solo-prenuers and online marketers face, especially if they are not good with computers and software.

I am here to tell you that the challenge is not the “technology” nor is it “the problem”.  I am also here to tell you that it is easy to find the right solution for your needs – and YOU don’t need to be a tech-head.

That is why I am devoting the next few issues to showing you a really simple process to help define your needs, research a solution, and choose the best fit –  whatever your problem or technology requirement.

This happens every day in business around the world.  Someone is searching for a solution they “think” they need but have never actually brainstormed and written down the specifics of what they need.   100% of the people we meet with have never written a “specification” of what they want.

Now I know what you are going to say “I am not a techie”, “What would I know about a writing specification”, “This is above my head”.

By specification, I simply mean a list of specific needs

How do you think you would go finding your dream home if you told a real estate agent you wanted a 4 bedroom house with water views?  You might get lucky but I don’t think so, I think you would be searching for years to find the exact house with the exact features you want.

The same applies to your business.  You need to get specific and detail exactly what you need.

I have seen major deployments go wrong because they had a technical specification but not a “User specification”

So this is what I want you to do. Open a new word document and title it My Requirements

The next thing I want you to do is start typing, type what?

Type exactly what you want, don’t worry if you don’t think it exists, type exactly what you think would fix your problem.

Please note – if you have a team, have each and every member do this same exercise – you will be surprised at the great ideas they will come up with.

Here is a very simple example of a requirements list:

  • I would like an way for my clients to automatically book an appointment with me
  • I would like to select the days to make available for different types of appointments
  • I want my VA emailed so she can set up a recorded phone call
  • I want it to automatically update a calendar
  • I want my iphone calendar updated also
  • I want my client to fill out a questionnaire before my meeting
  • I want to access the questionnaire in a central location before the meeting

Now this is a simple solution that would not even really need the process I am about to show you, but the principle still applies.  Write it down, it does not matter how stupid or simple it sounds, write it down.  Be as specific as possible, the more specific the more chance at finding what your require.  A lot of people have the first thing they want to fix in mind, find a solution and pay money only to find down the track that solution can’t grow with them or does not even satisfy 50% of their requirements.

This process will help you get in mind the “Bigger Picture”, and gets your team to think about a “total solution”.

It will also lay the foundation for the next critical step in the process – Creating a Research Wishlist

So before I write the next article, you have some homework to do – get writing and get brainstorming with your team.

If you have any questions, leave them below in the comments, I would be happy to help.

Also, if you have had a good or bad experience, let our little community know, maybe there is something we can do to help.

3 Ways To Maintain a Strong Virtual Team

“I’m feeling like absolute rubbish.  I’ve worked my butt off – tried so hard and nothing is ever good enough. I’m not appreciated.  They take me for granted.  It’s time to move on.”

Chances are – if you’ve got a loyal virtual assistant on your team, who’s been around for a while, they’ve said that about YOU.  Yep you!

Sure you might think you’re doing your best – but is that enough?   You need to take good care of your team.  And especially take care of those that have been with you for a while.

Here’s some insider tips on how to keep them happy and on your team …

Continue reading